HR Administrator (Generalist)

HR Team Administrator (Generalist)

Fixed Term Contract:  3-6 months starting ASAP
Team: People / HR Team
Reports to: HR Operations Manager/HR Officer
Location: Heart of Kent Hospice, Aylesford
Hours: 12 hours per week -12.30pm to 4.30 pm on Monday, Tuesday and Thursday

Salary:  FTE £25,501 (£8,160.32 per annum based on 12 hours a week)

About the role

We are looking for a thoughtful, organised and experienced HR administrator to join our People / HR Team on a fixed term basis. This is a varied generalist role supporting the full employee lifecycle, including recruitment, onboarding, employee records, HR systems, correspondence and day-to-day HR administration.

Working in a hospice environment, you will be part of a compassionate and values-led organisation where kindness, accuracy and discretion matter. You will help provide a responsive and professional service to colleagues, managers and candidates, ensuring HR processes run smoothly and sensitively.

What you will be doing

• Providing generalist HR administration support across recruitment, onboarding, employee changes, absence, training, leavers and other employee lifecycle processes.
• Acting as a helpful first point of contact for routine HR queries, responding professionally and escalating more complex matters where needed.
• Maintaining accurate and confidential employee records, HR documentation, spreadsheets and system information.
• Preparing HR letters, contracts, offer documentation, change letters and other correspondence using agreed templates.
• Supporting recruitment administration, including adverts, interview arrangements, candidate communication, selection paperwork and recruitment trackers.
• Using an Applicant Tracking System (ATS), where available, to maintain candidate records and support recruitment workflows.
• Supporting safer recruitment administration, including pre-employment checks, references, right to work checks, DBS-related documentation where applicable and onboarding records.
• Helping to maintain recruitment and employment records that support good governance, safer recruitment practice and readiness for internal or external review, including CQC-related requirements where applicable.
• Supporting induction, onboarding, training administration, meeting arrangements and other day-to-day People / HR activities.

About you

Essential

• CIPD part qualified (3) + 5 or working towards Level 5 CIPD qualification.
• Experience in an HR administration, HR assistant or similar people administration role.
• Strong IT skills, including confident use of Microsoft Office applications, particularly Outlook, Word, Excel and Teams.
• Excellent attention to detail, with the ability to maintain accurate records and handle sensitive information appropriately.
• Good organisational skills, with the ability to manage a varied workload and meet deadlines.
• Clear and professional written and verbal communication skills.
• A confidential, discreet and compassionate approach when working with colleagues, managers and candidates.
• A helpful, customer-focused attitude and the ability to work both independently and as part of a team.

It would also be helpful if you have

• Experience of using an Applicant Tracking System (ATS) to support recruitment administration and candidate management.
• Experience of HR information systems and producing basic HR reports or management information.
• Experience of supporting onboarding, pre-employment checks and recruitment processes.
• Experience of safer recruitment processes, ideally within health, social care, hospice, charity or another regulated environment.
• Awareness of CQC standards and the importance of maintaining accurate, compliant recruitment and employment records.
• Knowledge of HR policies, procedures and employee lifecycle processes.
• Experience of working in a fast-paced or digital transformation environment.

What we are looking for

• Someone who is accurate, organised and able to follow processes carefully.
• Someone who understands the importance of confidentiality, discretion and data protection.
• Someone who communicates warmly and professionally.
• Someone who can use initiative, solve routine problems and adapt to changing priorities.
• Someone who is comfortable supporting a broad HR remit in a kind, inclusive and values-led environment.
• An immediate start if possible.
• We are committed to promoting equality, diversity, and inclusive practice across both employment and patient care. As a Disability Confident Leader, we encourage applications from people living with disabilities and are dedicated to providing reasonable adjustments to support colleagues to thrive in their roles.

• All interested applicants must complete our online application form in full.

  A Standard DBS Check will be required if you are successfully appointed.

Why join us?

This is an opportunity to make a meaningful contribution to a compassionate hospice environment by supporting the people processes that help colleagues do their best work. You will bring strong administration skills, sound judgement and a caring approach to a role where accuracy, sensitivity and good governance are important every day.

 If you would like to discuss this role before applying, please email recruitment@hokh.co.uk

We reserve the right to close the vacancy before the closing date if we receive enough suitable applicants before the closing date.